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Board, Securities and Corporate Liaison

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Location: Merrillville, IN, United States
Date Posted:
Req ID: R00933597

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Description

Job Title:  Board, Securities and Corporate Liaison 2  

Job Code:  MS6125 

FLSA Determination:Nonexempt 

Date Description Created: August 18, 2023 

 

Work Location(s): Merrillville, Indiana or Columbus, Ohio 

Reports To VP, DGC – Securities and Assistant Corporate Secretary 

Direct Reports N/A 

 

 

Job Summary 

The Liaison 2 is responsible for a variety of tasks and functions in the corporate securities and governance team within the legal department, including (among other items), supporting the relationship between management and the board of directors, preparing for on and off site board and committee meetings, assisting with Securities and Exchange Commission and New York Stock Exchange filings and disclosure matters, maintaining corporate record books of NiSource and its subsidiaries, including proper and compliant entity management and service of process, preparing and coordinating state and other required filings, and the handling of shareholder services functions for a New York Stock Exchange Listed company. The Liaison 2 will partner with business teams to fully understand problems being solved, extract and prepare data, and contribute to the development of best practices, governance policies and desk procedures for the department. 

The Liaison 2 contributes to gathering relevant data, reports & presentations, and to timelines and milestonesFurthermore, the Liaison 2 as an established and productive professional individual contributor understands more complex concepts of corporate governance, works independently with general supervision, receives a moderate level of guidance and direction. 

 

 

Principal Duties and Responsibilities 

  • Plans and makes all necessary preparations (including travel) for all Board meetings (in-person and virtual), including annual strategy meetings, annual shareholder meetings, periodic off-site Board meetings and any special meetings. 

  • Assists with preparation of Board and committee meeting materials, including Diligent uploads, and drafts communications with the Board when necessary. 

  • Prepares Board and committee meeting calendars, posts calendars and prepares Board & Committee meeting dates for Board approval. 

  • Drafts portions of the proxy statement and gathers, analyzes and maintains documentation of director compensation and other corporate governance back up information. 

  • Coordinates with Corporate Secretary to plan and organize all aspects of the annual shareholders meeting. 

  • Prepares and files all SEC reports pursuant to Section 16 of the Securities Exchange Act of 1934 (e.g., Forms 3, 4, 5 and ID), including powers of attorney as necessary, for all Board members and Section 16 executives, and files all required notices with the New York Stock Exchange. 

  • Prepares securities trading blackout notices and insiders list and maintains accurate files in connection therewith; together with Fidelity, maintains accurate pre-clearance and blackout files and lists for purposes of the stock plans, 401(k) plan, Employee Stock Purchase Plan (ESPP), and Fidelity’s dividend reinvestment plan. 

  • Administers the ESPP and the Dividend Reinvestment and Purchase Plan (DRPP), including maintaining accurate records of quarterly purchases in coordination with Payroll and Fidelity, and allocating Company shares. Coordinates with legal counsel and periodically updates the SEC prospectus related to the ESPP and DRPP. 

  • Prepares NiSource stock information for SEC disclosure (e.g., number of shares outstanding and registered), and calculates shares available for issuance under SEC registration statements and various stock plans, including regular 401(k) wires (there are monthly, quarterly and ad hoc reconciliations for shares outstanding, omnibus plan and ESPP, equity units). 

  • Assists with maintenance of corporate records for NiSource Inc. and its subsidiaries, including compiling and indexing minute books, articles and bylaws, electronically files corporate records for NiSource Inc. and affiliates, maintains stock ledgers and promissory notes, and drafts and circulates annual consents electing directors and officers and declaring dividends and intercompany borrowings.  

  • Prepares and files state and Internal Revenue Services filings, including state annual reports, SS-4, W-4 and Form 996s, and corporate qualifications, formations, withdrawals and dissolutions.  

  • Maintains the relationship with corporate registered agent and supports the service of process for legal communications, including responding to subpoenas.  

 

 

Required Qualifications for Position 

  • Bachelor’s degree or equivalent work experience 

  • 2-5 years of experience 

  • Ability to maintain confidentiality of all matters at all times  

  • Exemplary personal and professional integrity and business ethics 

  • Experience in administrative tasks or logistics of a publicly traded company 

  • Excellent time management skills 

  • Excellent relationship building skills/savvy (high emotional intelligence) including the ability to work across organizations and establish credibility  

  • Critical thinking and process mapping skills  

  • Demonstrated communication and collaboration skills 

  • Ability to perform research  

  • Flexibility and willingness to learn  

  • Aptitude for attention to detail, accuracy and precision 

  • Ability to work autonomously and efficiently under time pressures and deadlines in a fast-paced and often changing environment while exercising sound judgement 

  • Proficiency in the Microsoft Office Suite, in particular Word, PowerPoint and Excel 

 

 

Preferred Qualifications for Position 

  • Paralegal certificate from an ABA qualified program or Associate’s degree in paralegal studies 

  • Related experience in the utility industry 

  • Strong business acumen  

  • Proficiency in Diligent Board Books 

  • Familiarity with Team Connect 

  • Familiarity with Secretariat  

  • Familiarity with eGovdirect 

  • Familiarity with Fidelity Stock Plan Administration and ComputerShare Issuer Services 

  • Experience in securities and corporate matters  

  • Experience in governance rules and requirements  

 

 

Disclaimer 

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position 

 

 

Inclusion and Diversity: 

  • Value inclusion within your day to day responsibilities by respecting others' perspectives/convictions, engaging others' opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners. 

  • Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds. 

  • Treat others with respect and consideration.  Actively participate in creating and contributing to a positive work environment. 

 

Safety 

  • Promote a safe work environment by actively participating in all aspects of our employee safety program.   

  • Report any unsafe conditions and take actions to prevent personal injuries.   

  • Support our interdependent safety culture by ensuring the safety of your co-workers.   

  • Stay focused on the task at hand and promote productivity through good work habits. 

Inclusion & Diversity 
Value inclusion within your day to day responsibilities by respecting others perspectives/convictions, engaging others opinions, creating a safe environment where people, ideas, and opinions are valued within your Team/Customers and external partners.

Respect and take into consideration diversity within your Team/Customers and external work partners by valuing different world views, challenges, and cultures that represent all walks of life and all backgrounds.

Treat others with respect and consideration. Actively participate in creating and contributing to a positive work environment.

Equal Employment Opportunity 
NiSource is committed to providing equal employment opportunities in each of its companies to all employees and applicants for employment without regard to race, color, religion, national origin or ancestry, veteran status, disability, gender, age, marital status, sexual orientation, gender identity, genetic information, or any protected group status as defined by law. Each employee is expected to abide by this principle.

By applying, you may be considered for other job opportunities. 

Safety Statement
Promote a safe work environment by actively participating in all aspects of our employee safety program.  Report any unsafe conditions and take actions to prevent personal injuries.  Support our interdependent safety culture by ensuring the safety of your co-workers.  Stay focused on the task at hand and promote productivity through good work habits.

Posting Start Date:

2023-09-29

Posting End Date (if applicable):


Please note that the job posting will close on the day before the posting end date.
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